VA Research Resources
Below are links to guidance documents and other information on conducting VA research, including links to the VA Office of Research & Development (ORD).
If you find outdated or erroneous information, or if you have suggestions for new content, please contact us at admin@prefresearch.org.
Use CRTL + F (Windows) or Command + F (Mac) to search for a link or document by keyword.
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Social Media
VA Social Media for Disseminating Research Discoveries (PDF)
ORD Policies & Guidance
Research Service Administration
Admin Team Contact Info (PDF)
Research “People Tracker” Database (VA Intranet)
Research “Study Tracker” Database (VA Intranet)
AO/ACOS Manual (PDF)
VISN4 Research Collaboration Accelerator (PDF)
University-VA Collaboration
Collaboration Guidance for Investigators (PDF)
Memorandum of Understanding (MOU) (fillable PDF template)
MOU Guidance from VA ORD (PDF)
VA Funding
Webinar Archives
FIND Pro: ORD Policy and Guidance Search
Directives–VHA research requirements (PDFs)
1200.01 Research and Development Committee
1200.02 Research Business Operations
1200.05 Protection of Human Subjects
1200.07 Use of Animals in Research
1200.08 Research Safety and Security
1200.18 Inventions and Discoveries
1200.19 Presentation of Research Results
Handbooks–Principles and procedures for specific research activities (PDFs)
1200.12 Use of Data and Data Repositories
Program Guides–Purpose, scope, & procedures for specific research programs (PDFs)
1200.03 Research Scientist Promotions
1200.04 Career Development
1200.16 Offsite Research
1200.20 Research Career Scientist
1200.21 Activities That Constitute Research
Office of Research & Development (ORD)
Notice of Special Interest (NOSIs) and Requests for Applications (RFAs)
Current VA Funded Studies
National VA Researcher Dashboard (VA intranet)
Career Development Program
Cooperative Studies Program for Multi-Site Research
Laboratory Animal Major Equipment Program (LAMb) and Shared Equipment Evaluation Program (ShEEP)
Minority Serving Institutions Research Scientist Training Program
QUERI – Quality Enhancement Research Initiative
Achievement Awards
Office of Rural Health
Program and Initiative Funding
Geriatric Research
Geriatric Research, Education, and Clinical Center (GRECC) Fellowship (PDF)
Technology Transfer & Translation
Research Submission Guidance
All Research
Financial Conflict of Interest (FCOI) Submission (PDF)
SRS (Safety) Submission Guide (PDF)
Tracking Regulatory Training (PDF)
Regulatory Guidance for Study Submission (PDF)
Preclinical Research
Tracking Preclinical Research Staff (PDF)
IACUC Submission Guide (PDF)
Workflow for New Study Approval - Preclinical (PDF)
Clinical Research
Tracking Clinical Research Staff (PDF)
Workflow for New Study Approval - Clinical (PDF)
Workflow for VA CIRB Local Site Approval (PDF)
Workflow for Annual Status Reports - Clinical (PDF)
Workflow for Study Revisions - Clinical (PDF)
Workflow for Study Closure - Clinical (PDF)
Medical and Investigational Devices (PDF)
Quality Improvement Projects versus Research (PDF)
VA ORD Technology Transfer Program
Invention, Disclosure, Patents, and Licensing (PDF)
Website
Policy information (VA intranet)
VA Translational Education and Mentoring (VA-TEAM) Training Program Center - 2023 deadline was April 19; 2024 TBA
Information Technology & Security
SFFX: Shared Folder and File Exchange
General Information
Video Demo: Create New Group and Assign Manager Privileges
Video Demo: Add or Remove Group Members
Video Demo: Add or Remove Group Access to a Folder
R Drive Access (PDF)
R Drive File Recovery (PDF)
Research Cybersecurity Knowledge Homepage (VA Network)
NF/SG Information System Security Office (VA Sharepoint)
Forgot PIV Card (VA Badge) - Computer Access (PDF)
PSPP Statistical Software (SPSS alternative)
Research and Operational Technology Cybersecurity Division (ROTC-D) Guidance Resource Portal (VA Sharepoint)
VA Information Technology FAQ (PDF)
Budget/Fiscal Management
Budget Management for VA Awards (PDF)
Purchasing Supplies & Equipment (PDF)
UF/VA Dean's Account (PDF)
Investigational Drug Procedures
Budget Management for VA Awards (PDF)
Purchasing Supplies & Equipment (PDF)
UF/VA Dean's Account (PDF)
Recruiting & Compensating Research Subjects
Request Form for Web Advertisement (DOC)
Preparatory to Research (PDF)
Proactive (Cold) Calling for Subject Recruitment (PDF)
UF Consent2Share (PDF)
VINCI Services (PDF)
Travel Reimbursement for Service-Connected Clinical Trials (PDF)
Recruitment Calls SOP (DOC)
Recruitment Example Spreadsheet (Excel)
ClinCard Reference Guide - Site Coordinator (PDF)
NF/SG Participant Payment Voucher (PDF)
Diversity by Zip Code (Excel)
Lab Management & Safety
Laboratory Safety Manual (PDF)
Lab Cleanliness Plan (PDF)
Records Release to Research Participants (DOC)
Publications & Presentations
Logos, Photos, Graphics (PPT)
Presentation of Research Results-VA Directive 1200.19 (PDF)
Public Access to VA-Funded Research Publications - Policy
VA Pre-Publication Reporting (Pubtracker)
Clinical Case Reports and Case Studies (DOC)
VA Employee Travel
Telework & Remote Access
VA Employee Travel (PDF)
Study Closure, Lab Closure, PI Departure
Study Closure Checklist (PDF)
Laboratory Close-out Checklist (PDF)
Investigator Departure Checklist (PDF)
Employee Records Clearance (PDF)
Equipment Inventory
Equipment Inventory/Management (PDF)
Property Loan - Example (PDF)
Property Loan - Blank (PDF)
Property Turn-in (VA2237) - Example (PDF)
Property Turn-in (VA2237) - Blank (PDF)
Signing for Government Furnished Equipment in Vista (PDF)
Hiring & Human Resources
Hiring Without Compensation (WOC) Employees (DOC)
Hiring Intergovernmental Personnel Act (IPA) Employees (DOC)
Hiring Paid Employees (DOC)
Human Resource Information (PDF)
Onboarding Roadmap (WOCs and IPAs) (PDF)
Fingerprint Instructions and Form (PDF)
VA Employee Travel (PDF)
VHA Office of Research & Development (ORD)
ORD Website
Research 101
Clinical Laboratory Reference Range
Malcom Randall VAMC Campus Map
NF/SG Gym – Fitness Certification
Phone Numbers
Gainesville In-House Extensions
Outlook Global Address Book Update
Research Coordinator Guidebook, 2025
This guidebook includes references to the documents below.
Research Coordinator Guidebook & Related Documents
VA Form Equipment Turn In
VA Form - Shipping
VA Form – Vendor Request Guide
VHA Joint Longitudinal Viewer (JLV, Patient Records)
Tips
Training
VistA SOP – Electronic Work Order
VISTA.SOP-Removing.W(t)note
DocuSign Requests
How to Book Appointments Using LibCal
Beneficiary Travel Research Note Template
New User Registration: PDF Video
User Profile and Training
Profile management: PDF Video
Training/credentials-Notes: PDF
CITI link: PDF
Accessing Projects
Overview Notes: PDF
Demonstration: PDF
Creating a New Project Package
Step 1 - CREATE: PDF Video
Step 2 - DESIGN: PDF Video
Step 3 - SHARE: PDF Video
Step 4 - SIGN: PDF Video
Step 5 - SUBMIT: PDF Video
Locked and Unlocked Packages
Administrative Modifications-Notes: PDF
Unlocked Packages: PDF Video
IRBNet (VAIRRS) Tutorials for Researchers
In addition to the information below, training on the use of IRBNet/VAIRRS is also available at the following VA SharePoint site:
https://dvagov.sharepoint.com/sites/vairrs/SitePages/VAIRRS-University.aspx
Reminders (Red Flags), Messages, Alerts
Notes for Researchers: PDF
Message and Alerts: PDF
Reminders and Red Flags: PDF Video
Project Mail: PDF Video
Tagging Projects
Tagging: PDF Video
Tagging and Searching: PDF
Review Status: PDF Video
Revisions/Renewals/Closures
Revising Your Project: PDF Video
Notes on Other Changes: PDF
Adding or Removing Staff: PDF
Project History: Video
Package Navigator: PDF Video
Archiving Projects: Video
VAIRRS (IRBNet) FAQs