VA Research Resources

Below are links to guidance documents and other information on conducting VA research, including links to the VA Office of Research & Development (ORD).

If you find outdated or erroneous information, or if you have suggestions for new content, please contact us at admin@prefresearch.org.

Use CRTL + F (Windows) or Command + F (Mac) to search for a link or document by keyword.

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Research Service Administration

University-VA Collaboration

  • Collaboration Guidance for Investigators (PDF)

  • Memorandum of Understanding (MOU) (fillable PDF template)

  • MOU Guidance from VA ORD (PDF)

Social Media

  • VA Social Media for Disseminating Research Discoveries (PDF)

VA Funding

ORD Policies & Guidance

Technology Transfer & Translation

  • VA ORD Technology Transfer Program

  • VA Translational Education and Mentoring (VA-TEAM) Training Program Center - 2023 deadline was April 19; 2024 TBA

Information Technology & Security

  • SFFX: Shared Folder and File Exchange

    • General Information​

    • Video Demo: Create New Group and Assign Manager Privileges

    • ​Video Demo: Add or Remove Group Members

    • Video Demo: Add or Remove Group Access to a Folder

  • R Drive Access (PDF)

  • R Drive File Recovery (PDF)

  • Research Cybersecurity Knowledge Homepage (VA Network)

  • NF/SG Information System Security Office (VA Sharepoint)

  • Forgot PIV Card (VA Badge) - Computer Access (PDF)

  • PSPP Statistical Software (SPSS alternative)

  • Research and Operational Technology Cybersecurity Division (ROTC-D) Guidance Resource Portal (VA Sharepoint)

  • VA Information Technology FAQ (PDF)

Research Submission Guidance

  • All Research

    • Financial Conflict of Interest (FCOI) Submission (PDF)

    • SRS (Safety) Submission Guide (PDF)

    • Tracking Regulatory Training (PDF)

    • Regulatory Guidance for Study Submission (PDF)

  • Preclinical Research

    • Tracking Preclinical Research Staff (PDF)

    • IACUC Submission Guide (PDF)

    • Workflow for New Study Approval - Preclinical (PDF)

  • Clinical Research

    • Tracking Clinical Research Staff (PDF)

    • Workflow for New Study Approval - Clinical (PDF)

    • Workflow for VA CIRB Local Site Approval (PDF)

    • Workflow for Annual Status Reports - Clinical (PDF)

    • Workflow for Study Revisions - Clinical (PDF)

    • Workflow for Study Closure - Clinical (PDF)

    • Medical and Investigational Devices (PDF)

    • Quality Improvement Projects versus Research (PDF)

Budget/Fiscal Management

  • Budget Management for VA Awards (PDF)​

  • Purchasing Supplies & Equipment (PDF)

  • UF/VA Dean's Account (PDF)

Investigational Drug Procedures

  • Budget Management for VA Awards (PDF)​

  • Purchasing Supplies & Equipment (PDF)

  • UF/VA Dean's Account (PDF)

Recruiting & Compensating Research Subjects

  • Request Form for Web Advertisement (DOC)

  • Preparatory to Research (PDF)

  • Proactive (Cold) Calling for Subject Recruitment (PDF)

  • UF Consent2Share (PDF)

  • ​VINCI Services (PDF)

  • Travel Reimbursement for Service-Connected Clinical Trials (PDF)

  • Recruitment Calls SOP (DOC)

  • Recruitment Example Spreadsheet (Excel)

  • ClinCard Reference Guide - Site Coordinator (PDF)

  • NF/SG Participant Payment Voucher (PDF)​

  • Diversity by Zip Code (Excel)

Lab Management & Safety

  • Laboratory Safety Manual (PDF)

  • Lab Cleanliness Plan (PDF)

  • Records Release to Research Participants (DOC)

Publications & Presentations

VA Employee Travel

  • VA Employee Travel (PDF)

Telework & Remote Access

  • Application and Access Instructions (PDF)

Study Closure, Lab Closure, PI Departure

  • Study Closure Checklist (PDF)

  • Laboratory Close-out Checklist (PDF)

  • Investigator Departure Checklist (PDF)

  • Employee Records Clearance (PDF)

Equipment Inventory

  • Equipment Inventory/Management (PDF)

  • Property Loan - Example (PDF)

  • Property Loan - Blank (PDF)

  • Property Turn-in (VA2237) - Example (PDF)

  • Property Turn-in (VA2237) - Blank (PDF)

  • Signing for Government Furnished Equipment in Vista (PDF)

Hiring & Human Resources

  • Hiring Without Compensation (WOC) Employees (DOC)

  • Hiring Intergovernmental Personnel Act (IPA) Employees (DOC)

  • Hiring Paid Employees (DOC)

  • Human Resource Information (PDF)

  • Onboarding Roadmap (WOCs and IPAs) (PDF)

  • Fingerprint Instructions and Form (PDF)

Research Coordinator Guidebook, 2025

This guidebook includes references to the documents below.

Research Coordinator Guidebook & Related Documents

  • VA Form Equipment Turn In

  • VA Form - Shipping

  • VA Form – Vendor Request Guide

  • VHA Joint Longitudinal Viewer (JLV, Patient Records)

    • Tips

    • Training

  • VistA SOP – Electronic Work Order

  • VISTA.SOP-Removing.W(t)note

  • DocuSign Requests

  • How to Book Appointments Using LibCal

  • ​Beneficiary Travel Research Note Template

  • VHA Office of Research & Development (ORD)

  • Clinical Laboratory Reference Range

  • Corporal Michael J. Crescenz VAMC Campus Map

  • NF/SG Gym – Fitness Certification

  • Phone Numbers

    • Gainesville In-House Extensions

    • Outlook Global Address Book Update

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IRBNet (VAIRRS) Tutorials for Researchers

In addition to the information below, training on the use of IRBNet/VAIRRS is also available at the following VA SharePoint site:
https://dvagov.sharepoint.com/sites/vairrs/SitePages/VAIRRS-University.aspx

  • New User Registration: PDF Video

  • User Profile and Training

    • Profile management: PDF Video

    • Training/credentials-Notes: PDF

    • CITI link: PDF

  • Accessing Projects

    • Overview Notes: PDF

    • Demonstration: PDF

  • Creating a New Project Package

    • Step 1 - CREATE: PDF Video

    • Step 2 - DESIGN: PDF Video​

    • Step 3 - SHARE: PDF Video​

    • Step 4 - SIGN: PDF Video​​

    • Step 5 - SUBMIT: PDF Video​​​

  • Locked and Unlocked Packages

    • Administrative Modifications-Notes: PDF

    • Unlocked Packages: PDF Video

  • Reminders (Red Flags), Messages, Alerts

    • Notes for Researchers: PDF

    • Message and Alerts: PDF

    • Reminders and Red Flags: PDF Video

  • Project Mail: PDF Video

  • Tagging Projects

    • Tagging: PDF Video

    • Tagging and Searching: PDF

  • Review Status: PDF Video

  • Revisions/Renewals/Closures

    • Revising Your Project: PDF Video

    • Notes on Other Changes: PDF

  • Adding or Removing Staff: PDF

  • Project History: Video

  • Package Navigator: PDF Video

  • Archiving Projects: Video

  • VAIRRS (IRBNet) FAQs

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VA Research Newsletter Archive

  • To be added

  • To be added

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This page was developed based upon the resources page from North Florida Foundation for Research and Education (NFFRE).